Please review all of the information below and click the apply button after you have gathered all of your supporting documents. You will be redirected to a separate website. Please create an account and use the Diplomat, Refugee, Study Permit, Work Permit application form. We will review your uploaded documents. Once approval has been given, we will provide you with complete instructions on how to register for school.

A student who is in British Columbia with his or her parent (also legal guardian, hereafter listed as ‘parent’) might be eligible for a publicly-funded education if the parent meets criteria set out by the provincial government and West Vancouver Schools.

The Fundable Admissions team at West Vancouver Schools is responsible for reviewing documents to ensure that families are properly enrolled in our schools. In certain cases, we must verify information directly with third-party organizations such as employers, educational institutions, embassies, landlords, etc. The parent must provide official and original documentation to prove they are eligible under one of the four categories below:

1. Diplomat

The parent is carrying out official duties as an accredited diplomatic agent, preclearance officer, consular officer or official representative in Canada of a foreign government with a consular post in British Columbia or under the authority of the Visiting Forces Act.

2. Refugee

A student who resides in British Columbia and has a Refugee Protection Claimant Document.

3. Study Permit

A parent has been lawfully admitted to Canada and is authorized to study for a period of one year or more and one of the following applies:

  • The parent is enrolled in a degree or diploma programme at a public post-secondary institution in British Columbia.
  • The parent is enrolled in a degree programme at an EQA approved private post-secondary institution in British Columbia.

4. Work Permit

A parent has been lawfully admitted to Canada for temporary residence and will work full-time (35 hours a week or more) for a period of one year or more.

Each type of permit student has slightly different documentation requirements. All documents must be scanned and uploaded by the parents as part of the review process but must also be available upon request by the Fundable Admissions team. Before starting the application process, please ensure you have all the documents below.

Diplomat

 

Type of Document

Requirement

Passports for both parents/guardiansColour scan of original document
Foreign Representative Acceptance Counterfoil or Diplomatic VisaColour scan of original document
Passport for studentColour scan of original document
Birth Certificate for student Colour scan of original document
Proof of residency
  1. Purchase Agreement, with all pages present -or-
  2. Rental Agreement, with all pages present
Custody documentsIf only one parent is documented, official custody documents are required.

Refugee

 

Type of Document

Requirement

Passports for both parents/guardiansCertified true copy of passport (original passport seized by IRCC)
Refugee Protection Claimant DocumentColour scan of original document for all family members
 Passport for studentCertified true copy of passport (original passport seized by IRCC)
Birth Certificate for student Colour scan of original document
Proof of residency
  1. Purchase Agreement, with all pages present -or-
  2. Rental Agreement, with all pages present -or-
  3. A Letter of Residency proving a family or friend is hosting. Both this letter and proof of home ownership by the host need to be notarized
Custody documentsIf only one parent is documented, official custody documents are required.

Study Permit

 

Type of Document

Requirement

Passports for both parents/guardiansColour scan of original document
Passport for studentColour scan of original document
Birth Certificate for student Colour scan of original document
Study Permit of primary parent
  1. Colour scan of original document.
  2. Must be one year or longer.
  3. Should have identified institution and Program on Study Permit.
Proof of Enrollment
  1. Letter of Acceptance (LOA)
  2. Diploma or Degree in public post-Secondary. Diploma is defined as a program two years or longer. A Bachelor’s degree is understood to be 3 to 4 years. A Master’s degree is understood to be 2 to 3 years.
  3. Degree in private post-secondary with an EQA designation. A Bachelor’s degree is understood to be 3 to 4 years. A Master’s degree is understood to be 2 to 3 years.
  4. Pre-requisite or bridging programs, including English language instruction, are not accepted.
  5. Letter of Enrollment (LOE).
  6. Timetable showing full time studies, i.e. three or more courses each term
  7. Full fees paid at time of registration. Deposits are not acceptable.
Permit for secondary parentColour scan of original Visitor Record or Open Work Permit.
Proof of residency
  1. Purchase Agreement, with all pages present -or-
  2. Rental Agreement, with all pages present
Custody documentsIf only one parent is documented, official custody documents are required.

Work Permit

 

Type of Document

Requirement

Passports for both parents/guardiansColour scan of original document
Passport for studentColour scan of original document
Birth Certificate for student Colour scan of original document
Work Permit for primary parent/guardian
  1. Colour scan of original document.
  2. Valid for one year or longer.
  3. Should have an identified employer on Work Permit.
Proof of Employment
  1. Letter of employment addressed to Fundable Admissions, West Vancouver Schools and dated within two weeks of application. Letter should include details such as the job title, confirmation of full-time status, description of responsibilities, term of work, wage, and be signed by a company official.
  2. Earnings must be minimum wage or greater.
  3. Full-time employment is considered to be thirty-five or more hours per week.
  4. Proof of wages for three pay periods, generally from pay stubs.
Permit for secondary parent/guardianColour scan of original Visitor Record or Work Permit.
Proof of residency
  1. Purchase Agreement, with all pages present -or-
  2. Rental Agreement, with all pages present
Custody documentsIf only one parent is documented, official custody documents are required.
If you are ready to have your documents reviewed, please click apply. You will be redirected to a separate website. Please create an account and use the Diplomat, Refugee, Study Permit, Work Permit application form.