Fundable Admissions

Diplomat | Refugee | Study Permit | Work Permit

The Minister of Education announced on March 17, 2020 that effective immediately all K-12 in-class instruction will be suspended due to the COVID-19 pandemic. As a result, all West Vancouver Schools will not be open for in-class instruction following Spring Break.

The Fundable Admissions team has been redirected to other work with current West Vancouver Schools students. We cannot process your application at this time. We will re-evaluate later in April when we can return to work on your application.

Please review all of the information below and click the apply button after you have gathered all of your supporting documents. You will be redirected to a separate website. Please create an account and use the Diplomat, Refugee, Study Permit, Work Permit application form. We will review your uploaded documents. Once approval has been given, we will provide you with complete instructions on how to register for school. Please note that application processing time is typically five – seven business days, but may be longer during busy periods.
APPLY - Step 1

A student who is in British Columbia with his or her parent (also documented legal guardian, hereafter listed as ‘parent’) might be eligible for a publicly-funded education if the parent meets criteria set out by the provincial government and West Vancouver Schools.

The Fundable Admissions team at West Vancouver Schools is responsible for reviewing documents to ensure that families are properly enrolled in our schools. In certain cases, we must verify information directly with third-party organizations such as employers, educational institutions, embassies, landlords, etc. The parent must provide official and original documentation to prove they are eligible under one of the four categories below:

1. Diplomat

The parent is carrying out official duties as an accredited diplomatic agent, preclearance officer, consular officer or official representative in Canada of a foreign government with a consular post in British Columbia or under the authority of the Visiting Forces Act.

Required Documents

 

Type of Document

Requirement

Passports for both parents/guardians Colour scan of original document
Foreign Representative Acceptance Counterfoil or Diplomatic Visa Colour scan of original document
Passport for student Colour scan of original document
Birth Certificate for student
  1.  Colour scan of original document
  2.  Officially translated copy, showing maternity, paternity or both that matches passport(s). If the parents are different from the certificate, a divorce or custody/parental responsibility agreement should also be included.
Proof of residency
  1. Purchase Agreement, with all pages present -or-
  2. Rental Agreement, with all pages present
Custody documents If only one parent is documented, official custody documents are required.
Appointment letter from embassy or consulate Colour scan of original document

2. Refugee

A student who resides in British Columbia and has a Refugee Protection Claimant Document.

Required Documents

 

Type of Document

Requirement

Passports for both parents/guardians Certified true copy of passport (original passport seized by IRCC)
Refugee Protection Claimant Document Colour scan of original document for all family members
 Passport for student Certified true copy of passport (original passport seized by IRCC)
Birth Certificate for student
  1. Colour scan of original document
  2. Officially translated copy, showing maternity, paternity or both that matches passport(s). If the parents are different from the certificate, a divorce or custody/parental responsibility agreement should also be included.
Proof of residency
  1. Purchase Agreement, with all pages present -or-
  2. Rental Agreement, with all pages present -or-
  3. A Letter of Residency proving a family or friend is hosting. Both this letter and proof of home ownership by the host need to be notarized
Custody documents If only one parent is documented, official custody documents are required.

3. Study Permit

A parent has been lawfully admitted to Canada and is authorized to study for a period of one year or more and one of the following applies:

  • The parent is enrolled in a degree or diploma programme at a public post-secondary institution in British Columbia.
  • The parent is enrolled in a degree programme at an EQA approved private post-secondary institution in British Columbia.

Required Documents

 

Type of Document

Requirement

Passports for both parents/guardians Colour scan of original document
Passport for student Colour scan of original document
Birth Certificate for student
  1. Colour scan of original document
  2. Officially translated copy, showing maternity, paternity or both that matches passport(s). If the parents are different from the certificate, a divorce or custody/parental responsibility agreement should also be included.
Study Permit of primary parent
  1. Colour scan of original document.
  2. Must be one year or longer.
  3. Should have identified institution and Program on Study Permit.
Proof of Enrolment
  1. Letter of Acceptance (LOA).
  2. Diploma or Degree in public post-Secondary. Diploma is defined as a program two years or longer. A Bachelor’s degree is understood to be 3 to 4 years. A Master’s degree is understood to be 2 to 3 years.
  3. Degree in private post-secondary with an EQA designation. A Bachelor’s degree is understood to be 3 to 4 years. A Master’s degree is understood to be 2 to 3 years and more than 50 credits.
  4. Pre-requisite or bridging programs, including English language instruction, are not accepted.
  5. Timetable showing full time studies, i.e. three or more courses each term and 9.0 or more credits.
  6. Full fees paid at time of registration. Deposits are not acceptable.
Permit for secondary parent Colour scan of original Visitor Record or Open Work Permit.
Proof of residency
  1. Purchase Agreement, with all pages present -or-
  2. Rental Agreement, with all pages present
Custody documents If only one parent is documented, official custody documents are required.

4. Work Permit

A parent has been lawfully admitted to Canada for temporary residence and will work full-time (35 hours a week or more) for a period of one year or more.

Required Documents

 

Type of Document

Requirement

Passports for both parents/guardians Colour scan of original document
Passport for student Colour scan of original document
Birth Certificate for student
  1. Colour scan of original document
  2. Officially translated copy, showing maternity, paternity or both that matches passport(s). If the parents are different from the certificate, a divorce or custody/parental responsibility agreement should also be included.
Work Permit for primary parent/guardian
  1. Colour scan of original document.
  2. Valid for one year or longer.
  3. Should have an identified employer on Work Permit.
Proof of Employment
  1. Letter of employment addressed to Fundable Admissions, West Vancouver Schools and dated within two weeks of application. Letter should include details such as the job title, confirmation of full-time status, description of responsibilities, term of work, wage, and be signed by a company official on company letterhead.
  2. Earnings must be minimum wage or greater.
  3. Full-time employment is considered to be thirty-five or more hours per week.
  4. Proof of wages for three consecutive, most-recent pay periods, generally from pay stubs issued in British Columbia, showing hours worked, appropriate deductions etc.

If you are self-employed, you must submit:

  1. A business licence registered within the current year. Please note, this is not the same as a Certificate of Incorporation.
  2. The most recent bank statement from your business account held at a Canadian chartered bank.
  3. Financial statements for the most recent fiscal year.
Permit for secondary parent/guardian Colour scan of original Visitor Record or Work Permit.
Proof of residency
  1. Purchase Agreement, with all pages present -or-
  2. Rental Agreement, with all pages present
Custody documents If only one parent is documented, official custody documents are required.
If you are ready to have your documents reviewed, please click apply. You will be redirected to a separate website. Please create an account and use the Diplomat, Refugee, Study Permit, Work Permit application form.
APPLY - Step 1

Notice of Collection:

The information on these forms is collected under the authority of the School Act and the BC Freedom of Information and Protection of Privacy Act (FIPPA) and pursuant to West Vancouver Schools (School District No. 45 West Vancouver) Administrative Procedures (AP) 180, 185, and 320.  The information and consent collected will be used by the School District for the purposes of delivering and administering educational programs and activities for students, accommodating student needs, communicating with parents and students, ensuring compliance with school rules and regulations, ensuring order and safety at school, evaluating student performance, and complying with the School District’s legal, regulatory, and administrative requirements. If you have any questions or concerns about the collection, use or disclosure of the personal information collected, please contact the school principal.

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