Fundable Admissions

Diplomat | Refugee | Study Permit | Work Permit

2025-2026 Fundable Admissions applications for students entering grades 1 – 12 in September will be accepted as of Friday, March 14, 2025.

The Fundable Admissions Department at West Vancouver Schools is responsible for reviewing and approving the documents of Diplomat, Refugee, Study Permit, and Work Permit families before the general school admissions application process.  

A student who is living in British Columbia with their parent (also documented legal guardian, hereafter listed as ‘parent’) might be eligible for a publicly-funded education if the parent meets criteria set out by the provincial government and West Vancouver Schools. 

Please carefully review the “How to Apply” section below before beginning the application process.

Applications for 24/25Applications for 25/26Annual Re-qualification
Applications for this school year continue to be accepted.Applications for students born in 2020 (Kindergarten) will be accepted as of October 15, 2024.

Once an account has been created in the secure Family Portal, select the Fundable Admissions – Kindergarten application.

Applications for Grade 1- 12 students will be accepted as of March 14, 2025.		Each spring, West Vancouver Schools conducts a re-qualification process for students who are currently attending school under one of the Fundable Admissions categories: Diplomat, Refugee, Study Permit, and Work Permit.   

If families fail to provide the appropriate documents during this process, students will not be able to attend school the following school year.
In this Section
APPLY HERE for Fundable Admissions Approval

How to Apply: 

  1. Review all the information below carefully 
  2. Gather all the required documentation required for approval 
  3. Create an account on the secure Family Portal (True North) 
  4. Click Create New Application and select the correct Fundable Admissions application form – Diplomat, Refugee, Study Permit, or Work Permit   
  5. Complete the application form and ensure all the required documentation is attached, including the signed and dated Fundable Admissions Agreement

Once the application has been submitted and is complete, the Fundable Admissions Department will review your file.   Application processing time is typically 7-10 business days after the date of submission, but may take several weeks during busy periods. 

Applications will be processed according to the district priority, with in-district applications processed first, followed by out-of-district applications.   

In certain cases, we must verify information directly with third-party organizations such as employers, educational institutions, embassies, landlords, etc. 

The parent must provide official and original documentation to prove they are eligible under one of the four categories below: 

1. Diplomat

The parent is carrying out official duties as an accredited diplomatic agent, preclearance officer, consular officer or official representative in Canada of a foreign government with a consular post in British Columbia or under the authority of the Visiting Forces Act.

Required Documents

 

Type of Document

Requirement

Passports for both parents/legal guardians Colour scan of original document
Foreign Representative Acceptance Counterfoil or Diplomatic Visa Colour scan of original document
Passport for student Colour scan of original document
Permit for student Colour scan of original Study Permit or Visitor Record
Birth Certificate for student
  1.  Colour scan of original document
  2.  Officially translated copy, showing maternity, paternity or both that matches passport(s). If the parents are different from the certificate, a divorce or custody/parental responsibility agreement should also be included.
Proof of residency
  1. *Must be valid at date of application*
  2. Purchase Agreement, with all pages present -or-
  3. Rental Agreement, with all pages present
Custody documents If only one parent is documented, official custody documents are required.
Appointment letter from embassy or consulate Colour scan of original document

2. Refugee

A student who resides in British Columbia and has a Refugee Protection Claimant Document.

Required Documents

 

Type of Document

Requirement

Passports for both parents/legal guardians Certified true copy of passport (original passport seized by IRCC)
Refugee Protection Claimant Document Colour scan of original document for all family members
 Passport for student Certified true copy of passport (original passport seized by IRCC)
 Permit for student Colour scan of original Refugee Protection Claimant Document
Birth Certificate for student
  1. Colour scan of original document
  2. Officially translated copy, showing maternity, paternity or both that matches passport(s). If the parents are different from the certificate, a divorce or custody/parental responsibility agreement should also be included.
Proof of residency
  1. *Must be valid at date of application*
  2. Purchase Agreement, with all pages present -or-
  3. Rental Agreement, with all pages present -or-
  4. A Letter of Residency proving a family or friend is hosting. Both this letter and proof of home ownership by the host need to be notarized
Custody documents If only one parent is documented, official custody documents are required.

3. Study Permit

A parent has been lawfully admitted to Canada and is authorized to study for a period of one year or more and one of the following applies:

  • The parent is enroled in a degree or diploma programme at a public post-secondary institution in British Columbia.
  • The parent is enroled in an approved degree programme at an EQA-approved private post-secondary institution in British Columbia.

Required Documents

 

Type of Document

Requirement

Passports for both parents/legal guardians Colour scan of original document
Passport for student Colour scan of original document
Permit for student Colour scan of original Study Permit or Visitor Record
Birth Certificate for student
  1. Colour scan of original document
  2. Officially translated copy, showing maternity, paternity or both that matches passport(s). If the parents are different from the certificate, a divorce or custody/parental responsibility agreement should also be included.
Study Permit of primary parent/legal guardian
  1. Colour scan of original document.
  2. Must be one year or longer.
  3. Should have identified institution and Program on Study Permit.
Proof of Enrolment
  1. Letter of Acceptance (LOA).
  2. Diploma or Degree in public post-Secondary. Diploma is defined as a program two years or longer. A Bachelor’s degree is understood to be 3 to 4 years. A Master’s degree is understood to be 2 to 3 years.
  3. Approved degree in private post-secondary with an EQA designation. A Bachelor’s degree is understood to be 3 to 4 years. A Master’s degree is understood to be 2 to 3 years and more than 50 credits.
  4. Pre-requisite or bridging programs, including English language instruction, are not accepted.
  5. Timetable showing full time studies, i.e. three or more courses each term and 9.0 or more credits.
  6. Full fees paid at time of registration. Deposits are not acceptable.
Permit for secondary parent/legal guardian Colour scan of original Visitor Record or Open Work Permit.
Proof of residency
  1. *Must be valid at date of application*
  2. Purchase Agreement, with all pages present -or-
  3. Rental Agreement, with all pages present
Custody documents If only one parent is documented, official custody documents are required.

4. Work Permit

A parent has been lawfully admitted to Canada for temporary residence and will work full-time (35 hours a week or more) for a period of one year or more.

Required Documents

 

Type of Document

Requirement

Passports for both parents/legal guardians Colour scan of original document
Passport for student Colour scan of original document
Permit for student Colour scan of original Study Permit or Visitor Record
Birth Certificate for student
  1. Colour scan of original document
  2. Officially translated copy, showing maternity, paternity or both that matches passport(s). If the parents are different from the certificate, a divorce or custody/parental responsibility agreement should also be included.
Work Permit for primary parent/legal guardian
  1. Colour scan of original document.
  2. Valid for one year or longer.
  3. Should have an identified employer on Work Permit.
Proof of Employment A. If you are working for an employer in BC, you must submit:

  1. Letter of employment addressed to Fundable Admissions, West Vancouver Schools and dated within two weeks of application. Letter should include details such as the job title, confirmation of full-time status (see point 3), description of responsibilities, term of work, wage, and be signed by a company official on company letterhead.
  2. Earnings must be minimum wage or greater.
  3. Full-time employment is considered to be thirty-five or more hours per week.
  4. Proof of wages for three most-recent consecutive (typically two-week) pay periods, generally from pay stubs issued in British Columbia, showing hours worked, appropriate deductions etc. *Payroll Deductions Online Calculator documents are not accepted.*

B. If you are self-employed in BC, you must submit proof that your business is operational and is a going concern with:

  1. A business licence registered within the current year. Please note, this is not the same as a Certificate of Incorporation.
  2. The three most recent bank statements from your business account held at a Canadian chartered bank. These statements must show multiple transactions that demonstrate that the business is fully operational and is a going concern.
  3. Financial statements for the most recent fiscal year.

C. If you have applied under the Start-Up Visa (SUV) program, you must submit:

  1. A business licence registered within the current year. Please note, this is not the same as a Certificate of Incorporation.
  2. Start-Up Business Class Commitment Certificate.
  3. Letter of support from your angel investor / incubator organization.
  4. Most recent bank statement from your business account held at a Canadian chartered bank.
  5. Proof of application for Permanent Residency (if applicable).
Permit for secondary parent/legal guardian Colour scan of original Visitor Record or Work Permit.
Proof of residency
  1. *Must be valid at date of application*
  2. Purchase Agreement, with all pages present -or-
  3. Rental Agreement, with all pages present
Custody documents If only one parent is documented, official custody documents are required.

If your application is approved, the Fundable Admissions department will issue a student file number and provide instructions for applying for general school admission.    

APPLY HERE FOR FUNDABLE ADMISSIONS APPROVAL

Requalification

Each spring, West Vancouver Schools conducts a re-qualification process for students who are currently attending school under one of the Fundable Admissions categories: Diplomat, Refugee, Study
Permit, and Work Permit. The re-qualification period for September 2025 is April 7 to June 3, 2025. If families fail to upload the appropriate documents by June 3, students will be withdrawn from the 2025-2026 school year.

Re-qualification

Notice of Collection:

The information on these forms is collected under the authority of the School Act and the BC Freedom of Information and Protection of Privacy Act (FIPPA) and pursuant to West Vancouver Schools (School District No. 45 West Vancouver) Administrative Procedures (AP) 180, 185, and 320.  The information and consent collected will be used by the School District for the purposes of delivering and administering educational programs and activities for students, accommodating student needs, communicating with parents and students, ensuring compliance with school rules and regulations, ensuring order and safety at school, evaluating student performance, and complying with the School District’s legal, regulatory, and administrative requirements. If you have any questions or concerns about the collection, use or disclosure of the personal information collected, please contact the school principal.

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