Fundable Admissions

Diplomat | Refugee | Study Permit | Work Permit

The Fundable Admissions Department at West Vancouver Schools is responsible for reviewing and approving the documents of Diplomat, Refugee, Study Permit, and Work Permit families before the general school admissions application process.  

A student who is living in British Columbia with their parent or legal guardian might be eligible for a publicly-funded education if the parent/legal guardian meets criteria set out by the provincial government and West Vancouver Schools. 

Please carefully review the “How to Apply” section below before beginning the application process.

Applications for 2026-2027Applications for 2027 - 2028

Applications for students entering Kindergarten - Grade 12 will continue to be accepted until May 15, 2027.
Applications for students entering Kindergarten (born 2022) will be accepted as of October 12, 2026.

Applications for students entering grades 1-12 will to be accepted as of March 15, 2027.
In this Section
APPLY HERE for Fundable Admissions Approval

How to Apply: 

  1. Review all the information below carefully 
  2. Gather all the required documentation required for approval 
  3. Create an account on the secure Family Portal (True North) 
  4. Click Create New Application and select the correct Fundable Admissions application form – Diplomat, Refugee, Study Permit, or Work Permit. For students born in 2022, please select Fundable Admissions – Kindergarten.
  5. Complete the application form and ensure all the required documentation is attached.

Once the application has been submitted and is complete, the Fundable Admissions Department will review your file.   Application processing time is typically 7-10 business days after the date of submission, but may take several weeks during busy periods. 

Applications will be processed according to the district priority, with in-district applications processed first, followed by out-of-district applications.   

The District reserves the right to request additional documentation or require in-person verification where identity, parental responsibility, residence,  immigration status, employment status, study status, or funding eligibility cannot be established through the submitted documentation. 

Documents not issued in English must be accompanied by an official translation. The District may require certified translations where necessary. 

All documents need to be a good quality colour scan of the original document.   

The parent must provide official and original documentation to prove they are eligible under one of the four categories below: 

1. Diplomat

The parent/legal guardian is carrying out official duties as an accredited diplomatic agent, preclearance officer, consular officer or official representative in Canada of a foreign government with a consular post in British Columbia or under the authority of the Visiting Forces Act.

Required Documents

 

Type of Document

Requirement

Passports for both parents/legal guardians  Colour scan of original document
Foreign Representative Acceptance Counterfoil or Diplomatic Visa  Colour scan of original document
Passport for student  Colour scan of original document
Student’s immigration document Study Permit or Visitor Record, etc.

Birth Certificate for student

 Must show the parent-child relationship
Proof of residency One (1)Primary Document  

  • Most recent Property Tax Notice 
  • Most recent BC Assessment Notice 
  • Complete long term Residential Tenancy Agreement (all pages) 
  • Completed Purchase Agreement (considered valid as of the closing date specified in the agreement) if property tax or BC assessment are not available. 
Custody/guardianship  documentation One of the following: 

  • Child’s long form birth certificate showing parent(s) or legal guardian(s) 
  • Complete court ordered guardianship documents 
Appointment letter from embassy or consulate

2. Refugee

A student who resides in British Columbia and has a Refugee Protection Claimant Document and Notice of Decision letter.

Required Documents

 

Type of Document

Requirement

Passports for both parents/legal guardians Certified true copy of passport (original passport seized by IRCC)
Refugee Protection Claimant Document Document for all family members
Notice of Decision letter
 Passport for student Certified true copy of passport (original passport seized by IRCC)
 Student’s immigration documentation Original Refugee Protection Claimant Document
Birth Certificate for student Must show the parent-child relationship
Proof of residency One (1)Primary Document  

  • Most recent Property Tax Notice 
  • Most recent BC Assessment Notice 
  • Complete long term Residential Tenancy Agreement (all pages) 
  • Completed Purchase Agreement (considered valid as of the closing date specified in the agreement) if property tax or BC assessment are not available. 
Custody/guardianship  documentation One of the following: 

  • Child’s long form birth certificate showing parent(s) or legal guardian(s) 
  • Complete court ordered guardianship documents

3. Study Permit

A parent has been lawfully admitted to Canada and is authorized to study for a period of one year or more and one of the following applies:

  • The parent is enroled in a degree or diploma programme at a public post-secondary institution in British Columbia.
  • The parent is enroled in an approved degree programme at an EQA-approved private post-secondary institution in British Columbia.

Required Documents

 

Type of Document

Requirement

Passports for both parents/legal guardians  Colour scan of original document
Passport for student  Colour scan of original document
Student’s Immigration document Original Study Permit or Visitor Record
Birth Certificate for student Must show the parent-child relationship
Study Permit of primary parent/legal guardian Permit must be one year or longer.

Should identify the institution and Program on Study
Proof of Enrolment Must be in an eligible full -time (9.0 credits or more) program that is either:

  • a degree or diploma programme at a public post-secondary institution in British Columbia  
  • an approved degree programme at an EQA-approved private post-secondary institution in British Columbia. 
  • * Pre-requisite or bridging programs, including English language instruction, are not accepted.

Supporting document may include: 

  • Letter of acceptance (LOA)  AND 
  • Confirmation of enrolment or   
  • Full-time class schedule/timetable
Permit for secondary parent/legal guardian Original Visitor Record or Open Work Permit.
Proof of residency One (1)Primary Document  

  • Most recent Property Tax Notice 
  • Most recent BC Assessment Notice 
  • Complete long term Residential Tenancy Agreement (all pages) 
  • Completed Purchase Agreement (considered valid as of the closing date specified in the agreement) if property tax or BC assessment are not available. 
Custody/guardianship documentation One of the following: 

  • Child’s long form birth certificate showing parent(s) or legal guardian(s) 
  • Complete court ordered guardianship documents

4. Work Permit

A parent has been lawfully admitted to Canada for temporary residence and will work full-time (35 hours a week or more) for a period of one year or more.

Required Documents

 

Type of Document

Requirement

Passports for both parents/legal guardians  Colour scan of original document
Passport for student  Colour scan of original document
Student Immigration documentation Original Study Permit or Visitor Record
Birth Certificate for student Must show the parent-child relationship
Work Permit for primary parent/legal guardian Permit validity must be one year or longer
Proof of Employment A. Employee

If you are working for an employer in British Columbia, provide:

  1. A current-dated letter of employment on official company letterhead, addressed to the Fundable Admissions Department, which includes the job title, confirmation of  hours (minimum 20 hours per week), and start date and term of work, signed by a company official. 
  2.  Recent proof of employment and earnings demonstrating ongoing employment in BC (e.g. two (2) recent pay stubs) 

Or 

B. Self-employed

If you are Self-employed in British Columbia, submit proof that your business is operational and is a going concern with: 

  1. A business license registered within the current year.  
  2. Additional evidence demonstrating the business is active and operating in British Columbia. Examples may include business banking records, year-end financials or other supporting documentation. 
Permit for secondary parent/legal guardian Original Visitor Record or Work Permit.
Proof of residency One (1)Primary Document  

  • Most recent Property Tax Notice 
  • Most recent BC Assessment Notice 
  • Complete long term Residential Tenancy Agreement (all pages) 
  • Completed Purchase Agreement (considered valid as of the closing date specified in the agreement) if property tax or BC assessment are not available. 
Custody/guardianship Documentation One of the following: 

  • Child’s long form birth certificate showing parent(s) or legal guardian(s) 
  • Complete court ordered guardianship documents

If your application is approved, the Fundable Admissions department will issue a student file number and provide instructions for applying for general school admission.    

APPLY HERE FOR FUNDABLE ADMISSIONS APPROVAL

For assistance with document upload, please watch the video below and follow the instructions:

Ongoing Eligibility

Eligibility for provincial funding must be supported by documentation satisfactory to the District and may be reviewed or audited during the school year.   At any point, the Fundable Admissions department may ask the primary parent to provide updated documentation to support continued eligibility. If a student no longer meets the applicable eligibility requirements, the student may be required to enrol as a fee-paying student through the International Programs Department.

Notice of Collection:

The information on these forms is collected under the authority of the School Act and the BC Freedom of Information and Protection of Privacy Act (FIPPA) and pursuant to West Vancouver Schools (School District No. 45 West Vancouver) Administrative Procedures (AP) 180, 185, and 320.  The information and consent collected will be used by the School District for the purposes of delivering and administering educational programs and activities for students, accommodating student needs, communicating with parents and students, ensuring compliance with school rules and regulations, ensuring order and safety at school, evaluating student performance, and complying with the School District’s legal, regulatory, and administrative requirements. If you have any questions or concerns about the collection, use or disclosure of the personal information collected, please contact the school principal.

Translate »
2027-2028 Admission is open! Apply now for Kindergarten—all catchments—and Grades 1–12 for in-catchment students only. Apply Now