AP 180 – Freedom of Information and Protection of Privacy
Background
The District recognizes that all procedures for the collection and storing of information by District staff in the course of affairs and procedures regulating the release of information to other parties must follow provisions of the Freedom of Information and Protection of Privacy Act (FOIPP).
The purposes of FOIPP and this District administrative procedure are to:
• Allow any person a right of access to the records in the custody or under the control of the District subject to limited and specific exceptions as set out in the Act,
• Control the manner in which a public body may collect personal information from individuals, to control the use that the District may make of that information and to control the disclosure by the District of that information,
• Allow individuals, subject to limited and specific exceptions as set out in the Act, a right of access to personal information about themselves that is held by the District,
• Allow individuals a right to request corrections to personal information about themselves that is held by the District, and
• Provide for independent reviews of decisions made by the District under the Act and the resolution of complaints under the Act.
Procedures
1. The Secretary-Treasurer will serve as the Coordinator for the purposes of the Freedom of Information and Protection of Privacy Act and is responsible for ensuring that the District complies with the provisions of the Act.
2. The Coordinator is hereby empowered to fulfill the duties described in the Freedom of Information and Protection of Privacy Act which include the establishing of procedures and practices to ensure appropriate management of the legislation.
3. In accordance with Sections 75(1) of the Freedom of Information and Protection of Privacy Act, and Order in Council No. 644, a fee of ten dollars ($10.00) will be charged for all requests made under Section 5 of the Act, other than requests for the applicant’s own personal information.
4. All persons making requests for the release of information shall be notified as to appeal provisions under the Act.