How to Apply

Student Admissions

 ONLINE ADMISSIONS APPLICATIONS FOR THE 2020-2021 SCHOOL YEAR ARE NOW BEING ACCEPTED FOR ALL KINDERGARTEN STUDENTS AND IN-CATCHMENT APPLICANTS IN GRADES 1 – 12

For more details, please refer to the West Vancouver Schools student registration “Guidelines” section below.

IMPORTANT NOTE! Please ensure that you select the correct online application form. If you complete the incorrect form, it will be discarded and you will have to re-submit the correct one, losing your original time and date stamp.

Online applications for the 2019 – 2020 school year continue to be accepted for all students entering Kindergarten – Grade 12.


Student Application Procedures

Current students do not need to re-apply unless they intend to transfer schools.

We are pleased to accept applications for admission from families and students residing both within and outside of West Vancouver Schools. With 14 primary and elementary, and four secondary schools, West Vancouver Schools offers a wide range of programs and opportunities to challenge and enrich your child’s learning.

Student applications are accepted based on:
  • specified registration timelines, and
  • student application priority

Please carefully read the student registration guidelines below before submitting your application.


Diplomat, Refugee, Study or Work Permit Holder

If your family is residing in Canada under a Diplomatic posting, Refugee protection form, Study or Work Permit  (collectively called Fundable Admissions), you may be enrolled in West Vancouver schools, subject to regulations under Canadian federal government and West Vancouver Schools policy. You must first complete a document review procedure before completing the student admission application form. To learn about the document review process, please click here.  Once completed, the Fundable Admission team will contact you by email with next steps.


International Student

If you are an international student, please visit the International Programs website for application details.

How to Register

  • Applications for admission will be time- and date-stamped at the time the form was submitted online.
  • You will receive email notification when your form has been successfully submitted.
  • If you submit the incorrect form, you will need to complete and re-submit the correct one, losing your original time and date stamp.
  • Completion of an online form does NOT guarantee acceptance at your first choice school.

STEP 1

Submit the appropriate online registration form
Next School Year
2020-2021

For all Kindergarten applications and
in-catchment grades 1-12 only
2020/2021 – click here

Current School Year
2019-2020

2019/2020 – click here


STEP 2

Submit required original documents in person to your school of first choice. Copies will not be accepted.

Please note: Documents must be submitted by a parent or documented legal guardian, not another family member, caregiver or friend.

Please refer to our list of required documents below to ensure you bring the documents you need to complete your application for admission.

If you wish to make any changes to your application after you have submitted the form, please phone (604) 981-1000 or contact your first choice school. If you submit a new form, it will replace the previous one and you will lose the original time and date stamp.

  • IMPORTANT! Applications are not considered complete until you have submitted all supporting documentation to the school office. Students with incomplete applications will not receive offers nor be placed on wait lists.
  • Please note: Each school may have a unique process for receiving documentation. Please visit the school website of the school to which you are applying for specific information about when to submit your original documents. Click here to view a list of school websites.

Choose the correct form to apply

Next School Year
2020-2021

For all Kindergarten applications and in-catchment grades 1-12 only

Current School Year
2019/2020

Helpful List of Required Documents

 

Click here for a printable list

Please bring ORIGINALS of these required documents in person to the school office. We will make a copy for our records and return the original to you. Photocopies or other facsimiles will not be accepted as proof of information.

Please note: Documents must be submitted by a parent or documented legal guardian, not another family member, custodian, caregiver, or friend. Relocation and/or real estate agents are not permitted to act independently for parents.

A. PROOF OF STUDENT BIRTHDATE

  • Child’s original birth certificate (long form birth certificate if available)

B. PROOF OF CITIZENSHIP (required for both student and parents)

  • Child’s original birth certificate; Canadian passport, or Canadian Immigration or Citizenship documents
  • Canadian Immigration or Citizenship documents for at least one birth parent or legal guardian (not custodian)
  • Please bring passports if available

 CPROOF OF RESIDENCE

In order to support an address in British Columbia, we require both specific proof of residence and additional support documents. These documents must contain one of the parent/guardians’ names, at the residential address shown on the application and must be current.  Utility bills must show the residential (service) address. Some schools may require two primary residential support documents.

Please note: purchase agreements are considered valid as of the closing date noted, and tenancy agreements are considered valid as of the start date specified in the length of tenancy section. As well, they must be valid at the date when the student intends to start school. Business addresses are not acceptable for admissions purposes.

Proof of Residence

minimum of one of the following showing parent/guardian names at address cited

  • Completed Purchase Agreement
  • Completed Residential Tenancy Agreement
  • Most recent BC Property Assessment notice
  • Most recent Property Tax Notice

AND

Primary Support Document(s) for Proof of Residence

minimum of one of the following:

  • current residential utility bill addressed to one of the parents/guardians at the address cited. This may include:
    • Municipal metered utility statement
    • BC Hydro bill
    • Fortis BC bill
    • Cable TV or Internet provider bill
    • Landline telephone bill (cell phone bills will not be accepted as primary proof)
  • Homeowner or tenant’s insurance documents for the address cited, with at least one of the parents/guardians as the named insured

Please note: If your primary support documents for proof of residence are incomplete, you are required to provide secondary support documents.

 

Secondary Support Documents for Proof of Residence

If all utilities are included in the tenancy agreement, you will be required to provide secondary support documents to confirm your address. All documents must be current and show the name of at least one parent/guardian at the residential address cited on the application.

minimum of three of the following:

  • Bank account statement
  • Credit card bill (ideally from a different bank than the account statement)
  • Cell phone bill
  • Government identification showing address cited (BC driver’s licence, BC Identification, or BC Services Card only)
  • *BC Driver’s licence with an address sticker will be accepted as a fourth piece of supplementary documentation ONLY*

 

Families Living with Friends or Relatives:

If you are living with friends or family and you do not have a tenancy agreement, you are required to provide the following:

  • A notarized letter, signed by the homeowner and student’s parent (s), confirming the owner’s name and full address of the residence, and the names of the family members living with them, along with an estimated duration of the arrangement
  • ONE of the following in the homeowner’s name in order to support ownership:
    • Most recent property tax bill
    • Most recent property assessment
    • Municipal metred utility bill in the homeowner’s name
  • THREE pieces of supporting documentation that show the student’s parent’s name(s) and the address cited.
    • These must be current and can include:
      • Tenant’s insurance or insurance document with parents listed as additionally insured
      • Cell phone bill
      • Bank statement
      • Credit card bill (ideally from a different bank than the statement),
      • Government identification showing address cited (BC driver’s licence, BC Identification, or BC Services Card only)
      • ** BC Driver’s licence with an address sticker will be accepted as a fourth piece of supplementary documentation ONLY **

D. PARENTAL RESPONSIBILITY

  • An original and complete Order or an executed separation agreement from the BC Supreme Court or BC Provincial Court must be presented to the school to confirm any particular guardianship, parental responsibilities, parenting time, or custody agreement pertaining to the child. Please ensure that all pages for the Order are included. We are not able to accept partial or incomplete Orders. 
  • If there is a court order issued outside of the province of British Columbia, please provide an original and complete document from the issuing jurisdiction. This will be reviewed by the school administration.
  • If one parent is deceased, please provide a death certificate if possible

E. CHILD’S IMMUNIZATION RECORDS

  • Child’s immunization record, as well as any other important health documents (please provide translated version if applicable)

F. CHILD’S PREVIOUS REPORT CARDS

  • Original report card from previous school year (for students entering grades 1 – 12)

Student Registration Guidelines

In preparation for registering you child, please review the following registration guidelines, including registration timelines, student registration priority, and required documentation, for:

  • Kindergarten registration
  • General registration—in-catchment students (Grades 1 to 12)
  • Early French Immersion – Kindergarten and Grade 1 registration
  • General registration—out-of catchment and out-of district students (Grades 1 to 12)
  • Specialty program registration (including International Baccalaureate,
  • Advanced Placement, Youth Train in Trades (ACE-IT), Premier Academies, Pursuit (Super Achievers), and more

Student Registration Priority

West Vancouver School District encourages students to attend their catchment area school, while also enabling students and their families to make choices to attend other schools in the district as required to meet their educational needs.

The placement of a student in a school will be dependent upon the availability of space, programs and resources.

Priority is given for student placement in a program or school in the following order:

  1. In-catchment students with siblings in the same school
  2. In-catchment students
  3. Out-of-catchment, in-district students with siblings in the same school
  4. Out-of-catchment, in-district students
  5. Out-of-district students of staff with siblings in the same school
  6. Out-of-district students with siblings in the same school
  7. Out-of-district students of staff
  8. Out-of-district students

Local school boundaries (school catchment areas)

Not sure which school in your neighbourhood is your “local in-catchment school”? Use our school locator tool.

When can my child begin Kindergarten?

Children may begin Kindergarten in September of the calendar year in which they turn five years old.

ie. Students born in 2015 may begin Kindergarten in September 2020.

Registration for Refugees, Work/Study Permits, Diplomats

Students who are neither Canadian citizens nor have permanent resident (PR) status in Canada may be enrolled in West Vancouver schools, subject to regulations under Canadian federal government and West Vancouver Schools policy.These students may include those whose families are resident in BC under a Refugee protection form, Work or Study Permit, or Diplomatic posting.

These families must first complete a document checking procedure before completing the student admission form. To complete this online process, please click here. Once completed, staff at the International Programs office will contact you by email with next steps.

For more information, please email fundable.admissions@wvschools.ca

Early and Late French Immersion Programs

The Early French Immersion Program is offered at Ecole Cedardale and Ecole Pauline Johnson. Ecole Cedardale is also an International Baccalaureate (IB) World School offering a French Immersion IB Primary Years Program (IB PYP). There is an associated fee with the IB PYP program.

Late French Immersion is offered only at Ecole Pauline Johnson to students entering Grade 6. A secondary level French Immersion program is offered at Ecole Sentinel Secondary.

For more details about registering for an Early or Late French Immersion program, please click on one of the links above or contact the principal of the school in which you are interested. Here is a list of school websites with contact information.

More Programs of Choice in West Vancouver Schools

For more information about registering your student in one of the many programs of choice in West Vancouver Schools including International Baccalaureate, Advanced Placement, French Immersion International Baccalaureate, Youth Train in Trades (formerly ACE-IT), Pursuit (formerly Super Achievers), iDEC, Montessori, Premier Academies, and online/blended learning programs, please visit our Programs page.

We are proud to welcome our newest families to our learning community!

Admissions / Registration Timelines 2020 – 2021

Student enrollment timelines for the 2020 – 2021 school year:

October 15, 2019 to March 2, 2020

All Kindergarten applications (in-catchment, in-district, and out-of-district students), and All students living in-catchment applying for entry into Grades 1 – 12


October 15 to December 2, 2019

Early French Immersion Kindergarten applications (in-catchment, in-district, and out-of-district students) Placement lottery to follow in early December


January 15 to January 31, 2020

Out-of-catchment area (in-district) student applications and Out-of-district student applications


Detailed information regarding student registration is outlined in Administrative Procedure 300 – Student Registration, Enrollment and Placement – click here to view.


PLEASE NOTE: If an enrollment timeline listed in AP 300 falls on a weekend, the date recognized by the Administrative Procedure for Student Registration will be the Monday following that date.