Diplomat

The student’s parent is carrying out official duties as an accredited diplomatic agent, preclearance officer, consular officer, or official representative in Canada of a foreign government with a consular post in British Columbia or under the authority of the Visiting Forces Act.

There are two steps to the re-qualification process – prepare and share.

Prepare

Prepare the two documents listed below. They must be:

1. Scanned in colour
2. PDF or JPEG format
3. Less than 5MB each
4. Re-titled according to the naming conventions listed in the File Name column.

Type of Document	Requirement	File name
Diplomatic visa or counterfoil	Colour scan of original document	DIP.YYYY.MM.DD where the year, month, and day is the expiry date of the visa or counterfoil.
Diplomatic appointment letter	A letter must be issued by the embassy or consulate stating the visa holder is continuing their appointment for 2025-2026.	ALD.YYYY.MM.DD where the year, month, and day is the date printed on the letter.

 

Share

1. Click the re-qualify button on this page after you have prepared all your supporting documents.  
2. You will be taken to the Secure Family Portal of True North, our student information system.  
3. Using the email address and password that you used to create a True North account when you first applied to West Vancouver Schools, sign in to your account.
   a) If you cannot remember your password, please use the “Reset Password” functionality below the login dialogue box. 
4. Once you log in, you will be directed to your home page, or dashboard. Click on the “View Students” link in the “Quick Links” section. 
5. All the students associated with your login will now be displayed. If you have multiple children, you must upload all documents to each student’s file. 
6. Click on the head icon in the “Details” column. 
7. At the bottom of the “Student Details”, you will see a green arrow next to “Add Shared Document”. Click it to open the “Shared Document Details” screen. 
8. Now, you may click the “Choose file” button to select the document you wish to upload. If you select the incorrect document, you may click the red X to the right of the document name to delete it. 
9. Once the document is properly selected, click “Upload Share Document”. 
10. Repeat as needed to upload all the required documents. 

All students who have re-qualified will be notified by email on June 3, 2025. 

Refugee 

The student and/or parent resides in British Columbia and has a Refugee Protection Claimant Document. 

There are two steps to the re-qualification process – prepare and share.  

 Prepare 

Prepare the document listed below. It must be: 

1. Scanned in colour 
2. PDF or JPEG format 
3. Less than 5MB each 
4. Re-titled according to the naming conventions listed in the File Name column. 

Type of Document	Requirement	File name
Refugee Protection Claimant Document	Colour scan of original document	RPD.YYYY.MM.DD where the year, month, and day is the expiry date of the Refugee Protection Claimant Document

 

Share

1. Click the re-qualify button on this page after you have prepared all your supporting document.  
2. You will be taken to the Secure Family Portal of True North, our student information system.  
3. Using the email address and password that you used to create a True North account when you first applied to West Vancouver Schools, sign in to your account. 
4. If you cannot remember your password, please use the “Reset Password” functionality below the login dialogue box. 
5. Once you log in, you will be directed to your home page, or dashboard. Click on the “View Students” link in the “Quick Links” section. 
6. All the students associated with your login will now be displayed. If you have multiple children, you must upload the document to each student’s file. 
7. Click on the head icon in the “Details” column. 
8. At the bottom of the “Student Details”, you will see a green arrow next to “Add Shared Document”. Click it to open the “Shared Document Details” screen. 
9. Now, you may click the “Choose file” button to select the document you wish to upload. If you select the incorrect document, click the red X to the right of the document name to delete it. 
10. Once the document is properly selected, click “Upload Share Document”. 

All students who have re-qualified will be notified by email on June 3, 2025. 

Study Permit 

A parent has been lawfully admitted to Canada and is authorized to study for a period of one year or more and one of the following applies: 

1. The parent is enrolled in a degree or diploma programme at a public post-secondary institution in British Columbia. 
2. The parent is enrolled in an approved degree programme at an EQA approved private post-secondary institution in British Columbia. 

 There are two steps to the re-qualification process – prepare and share.  

Prepare 

Prepare the two documents listed below. They must be: 

1. Scanned in colour 
2. PDF or JPEG format 
3. Less than 5MB each 
4. Re-titled according to the naming conventions listed in the File Name column. 

Type of Document	Requirement	File name
Study Permit of primary parent	Colour scan of original document. The Study Permit must be valid for one year or longer and should have an identified institution and program of study.	STP.YYYY.MM.DD where the year, month, and day is the expiry date of the Study Permit.
Timetable	Proof of enrolment in full-time studies (three full-credit courses or more).	TBL.YYYY.MM where the year and month are the first month of the semester.
Fees receipt	A receipt on institution letterhead proving full fees paid have been paid for the program in 2025-2026. Deposits or payment plans are not accepted.	POT.YYYY.MM.DD where the year, month, and day is the date fees were paid in full.

 

Share

1. Click the re-qualify button on this page after you have prepared all your supporting documents.  
2. You will be taken to the Secure Family Portal of True North, our student information system.  
3. Using the email address and password that you used to create an True North account when you first applied to West Vancouver Schools, sign in to your account. 
4. If you cannot remember your password, please use the “Reset Password” functionality below the login dialogue box. 
5. Once you log in, you will be directed to your home page, or dashboard. Click on the “View Students” link in the “Quick Links” section. 
6. All the students associated with your login will now be displayed. If you have multiple children, you must upload all documents to each student’s file. 
7. Click on the head icon in the “Details” column. 
8. At the bottom of the “Student Details”, you will see a green arrow next to “Add Shared Document”. Click it to open the “Shared Document Details” screen. 
9. Now, you may click the “Choose file” button to select the document you wish to upload. If you select the incorrect document, you may click the red X to the right of the document name to delete it. 
10. Once the document is properly selected, click “Upload Share Document”. 
11. Repeat as needed to upload all the required documents. 

All students who have re-qualified will be notified by email on June 3, 2025. 

Work Permit 

A parent has been lawfully admitted to Canada for temporary residence and will work full-time (35 hours a week or more) for a period of one year or more. 

There are two steps to the re-qualification process – prepare and share.  

Prepare 

Prepare the two documents listed below. They must be: 

1. Scanned in colour
2. PDF or JPEG format 
3. Less than 5MB each 
4. Re-titled according to the naming conventions listed in the File Name column. 

Type of Document	Requirement	File name
Work Permit of primary parent	The Work Permit must be one year or longer and should have identified employer.	WKP.YYYY.MM.DD where the year, month, and day is the expiry date of the Work Permit.
Letter of employment	The letter must be addressed to Fundable Admissions and dated within two weeks of uploading date.  The letter should include details such as the job title, confirmation of fulltime status, description of responsibilities, term of work, wage, and be signed by a company official.    Earnings must be minimum wage or greater.   Full-time employment is considered to be thirty-five or more hours per week.	EML.YYYY.MM.DD where the year, month, and day is the date the letter was issued by the employer.
Proof of wages	If the primary parent was employed in 2024, they must submit a Notice of Assessment issued by Canada Revenue Agency or a T4 form issued by their employer. Wages must show full-time employment at minimum wage or higher.  If the primary parent began their employment in 2025, they must submit their three most-recent paystubs from March, April or May 2025 showing full-time employment at minimum wage or higher. *Payroll Deductions Online Calculator documents are not accepted.* Staff may ask for additional documentation at their discretion.	If the document is a T4 form:   TEE.2024    If the document is a Notice of Assessment:  NOA.2024    If the document is three paystubs:    PAY.YYYY.MM.DD where the year, month, and day is the date of the latest paystub.
Self-employed or Start up Visa (SUV) program only	The primary parent must submit a business licence registered within the current calendar year, 2024 business tax documents, year-end financial statements, or three consecutive bank statements showing the business is a going concern. If these are not available, please submit an explanatory letter from company accountant why such tax documents are not available.	If the document is a business licence: BUS.2025 If the document is a Notice of Assessment or related tax document:  NOA.2024    If the document is an explanation letter:  SEL.YYYY.MM.DD where the year, month, and day is the date of the letter.

 

Share

1. Click the re-qualify button on this page after you have prepared all your supporting documents.  
2. You will be taken to the Secure Family Portal of True North, our student information system.  
3. Using the email address and password that you used to create a True North account when you first applied to West Vancouver Schools, sign in to your account. 
4. If you cannot remember your password, please use the “Reset Password” functionality below the login dialogue box. 
5. Once you log in, you will be directed to your home page, or dashboard. Click on the “View Students” link in the “Quick Links” section. 
6. All the students associated with your login will now be displayed. If you have multiple children, you must upload all documents to each student’s file. 
7. Click on the head icon in the “Details” column. 
8. At the bottom of the “Student Details”, you will see a green arrow next to “Add Shared Document”. Click it to open the “Shared Document Details” screen. 
9. Now, you may click the “Choose file” button to select the document you wish to upload. If you select the incorrect document, you may click the red X to the right of the document name to delete it. 
10. Once the document is properly selected, click “Upload Share Document”.
11. Repeat as needed to upload all the required documents. 

All students who have re-qualified will be notified by email on June 3, 2025.