Background:

West Vancouver Schools is committed to supporting the health and well-being of all students and staff. Immunization is a key public health measure to prevent the spread of communicable diseases in school communities.

Maintaining current immunization records enables public health officials to respond effectively in the event of an outbreak and to provide appropriate follow-up care. This administrative procedure outlines the school district’s role in supporting families and public health partners.

The collection, management, and review of student immunization records is the responsibility of Vancouver Coastal Health (VCH). As of July 1, 2019, under the provincial Vaccine Status Reporting Regulation, parents and guardians in British Columbia are legally required to report the vaccination status of their school-aged children.

Role of Schools:

Schools support public health efforts by:

• Sharing information with families about the importance of immunization and how to submit records
• Including relevant messaging in school and district communications (e.g., eBulletins, registration packages, etc.)
• Referring families to VCH for immunization-related questions or support
• Supporting the coordination of in-school immunization clinics. Public health nurses will hold Kindergarten, Grade 6, and Grade 9 vaccine clinics annually at all schools. Other clinics may be held if necessary. Immunization clinics are supported through the collaboration of school staff and Public Health staff for the provision of a safe environment.
• Collaborating with VCH during communicable disease investigations or outbreaks

September 2025