Student Information

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Travel policies and procedures

Overnight trips in Canada

If an international student is planning an overnight trip outside of the Vancouver area, the student’s natural parents must fill in the travel request form online prior to travel outside of the Vancouver area. This online request must be submitted when traveling overnight with their host parents, too.

Once the trip has been approved, students and their host parents will be notified by email. We will deny permission for trips which are too risky for the student.  If this happens, we will communicate the reasons by email to the natural parents, custodian, and homestay parents. The goal is not to restrict students from having new experiences but try to ensure that travel is arranged safely and with proper approval.


Day trips to the US

If students want to have a day trip to the US, they do not need to be accompanied by an adult over 25. We DO NOT encourage students to travel on their own but they can travel with other students or friends. Natural parents must fill in the travel request form online prior to travel.

Once the office has approved the trip, the student can come to pick up a Travel Letter. It is the student’s responsibility to take proper travel documentation and check the US entry requirements. Visa-exempt foreign nationals who fly to or transit through Canada will need an Electronic Travel Authorization (eTA).


Overseas trips

If an international student is travelling back to their home country, their parents must also fill in the travel request form online prior to travel.

Once our International office confirms the Student Travel Application, we will issue a Travel letter that the international student needs when he/she comes back in Canada by email.

We acknowledge that getting flight tickets at Winter and Spring Break can be challenging.
Students should make every effort to return to their schools on time.

Students should also inform their teachers and homestay parents of their travel plans as early as possible.

Homestay Coordinator School Meeting Schedule

Our Homestay Coordinators will be available to meet with students in person at their schools to assist with any homestay related concerns, questions or general inquiries. Please see the following to view availability per school:


  • Sentinel Secondary School 
  • Tuesdays 2:30 – 4:00pm
  • Rockridge Secondary School 
  • Wednesday 2:30 – 4:00pm
  • West Vancouver Secondary School 
  • Thursday 2:30 – 4:00pm

These dates and times are  subject to change. Please check this page on our website on a regular basis for any updates.


Weekend curfew time (Friday and Saturday night) is the following:

  • 11:00 pm for grade 10, 11 and 12 students
  • 10:00 pm for grade 8 and 9 students

Weekday curfew time (Sunday to Thursday) is the following:

  • 10:00 pm for grade 10, 11 and 12 students
  • 9:00 pm for grade 8 and 9 students

Note: When you join school or community activities during the week, ask your host families if it is OK to come home later than curfew to attend these activities and team events.


Sleepovers will now be permitted from November 1, 2021 to January 4, 2022 on a trial basis.

We will be closely reviewing how sleepovers are going to determine:

1. How consistent students are at following the rules and regulations for sleepovers.
2. How do homestay families feel about sleepovers over the trial period.
3. how provincial health restrictions change during the trial period.

There are some rules and regulations that must be followed in order to make sleepovers work for everyone. Here are the rules:

1. The Sleepover form must be submitted by Thursday at 3:00pm prior to your weekend plans in order to be approved. Any forms that are submitted after 3:00pm on Thursday will be denied.

2. Your Homestay Coordinator will be checking in with your homestay and the homestay of the person’s house you will be sleeping at. Both homestays must confirm that they approve of having a sleepover. If they are not comfortable with your plans, the sleepover will be denied.

3. Sleepovers are allowed only on Friday and Saturday nights. In the case of statutory holidays, the evening before the holiday is permitted, too. School night sleepovers are not permitted.

4. No mixed gender sleepovers allowed

5. No illegal substances or activities allowed, ever!

Please follow the link below to request a sleepover:


If you are living with your natural parent, your parent simply needs to bring his/her passport and proof of their new address to our International Programs Office.

If you are living at a private host family, your custodian must inform your Homestay Coordinator with the contact details of your new, private host family information. Please include their name, address, phone number, and email address.

If you are staying with a West Vancouver Schools International Program host family and you would like to move, come see your Homestay Coordinator first.  We will assist you in solving issues you might experience. Often, it’s just a result of miscommunication and the situation will be resolved quickly.

If a homestay change is needed, two weeks’ notice is required. If the student is not willing or able to stay the two weeks, we must collect payment from the student for the full notice period. You must contact the International Department for any changes!

We will be contacting you via email, phone, and text messages, so let us know if anything changes! Same for your homestay and custodian information, please inform us of any changes.

Any international students that we accept to continue in our school district can choose to move into a privately arranged accommodation if they meet this criteria:

  • Demonstrated success in school, study, and in our community
  • Good writing and speaking skills in English
  • Comfort and familiarity with our community and school system.
  • The family must not be an active District Homestay.


Any privately arranged accommodation must meet our supervision requirements. For example, a responsible adult over age 25 must live in the home.

Students who have the Director of the program listed as their custodian, must provide the complete, notarized new custodianship declaration document here before further accommodation arrangements can be made.

We may not be able to accommodate students requesting to return to our program after opting out.


Students who are staying with a host family that is part of West Vancouver Schools International Program may use our complimentary custodianship service.

Any student residing in a privately-arranged homestay or family friend must provide their own custodian. Likewise, a student moving from a West Vancouver Schools host family to a privately-arranged homestay must change from our custodianship to their own.

For instructions on how to engage a custodian, please see Custodianship instructions English or Custodian instructions Mandarin.

Homestay fee records

Students should keep a written documentation of their payments to homestay families.
We suggest this form as a convenient record Homestay Payment Record 2021-2022.