Student Travel Application | West Vancouver Schools International

This form is to be filled out by the student's natural parent.

If a high school student wishes to travel outside the metropolitan Vancouver area for a day trip or overnight trip while attending West Vancouver Schools International Programs, the student must:

1. make sure they get permission from our office by having a parent complete the online Travel Application one week prior to travel, and if applicable,

2. be supervised by an adult 25 years or older on any overnight trips.

If needed, the student can discuss their trip plan with the Homestay Coordinator for advice on safe travel plan that will be approved.

Student's name*

Student's first name Student's last name

Student's email address

Student's email address should be different than natural parent's email address below.

Student's School*

Natural Parent's name*

Natural Parent's first name Natural Parent's last name

Natural Parent's email address*

Parent's email address should be different than student's email address above.

City of destination*

Country of destination*

Date of departure*

What day will you leave?

Time of departure

What time will you return?

:

Date of return?*

What day will you return?

Time of return

What time will you return?

:

Travel by?*

How are you getting there?

Destination Address*

Trip supervisor's name*

First name Last name

Trip supervisor's address*

Trip supervisor's mobile phone number*

Trip supervisor's email*

Trip supervisor's relationship to student*

Supervisor’s Responsibility (if the supervisor listed is anyone other than the natural parent or custodian)
1. General Responsibility: The supervisor is expected to provide reasonable care and assistance in situations where the student may need help, like a homestay would. This means that while they’re not legally responsible for a student, they’re expected to assist if something goes wrong, especially since the student’s parents or custodian aren’t there.
2. Examples of Care: If the student required medical help or faced an emergency, the supervisor would help get the student to a hospital or provide needed assistance. They would also contact the student’s parents or custodian if the student couldn’t do so themselves.
3. Limitations on Legal Authority: The supervisor does not have legal authority over a student. They cannot make legal decisions on a student’s behalf or sign legal documents, as only the student’s parents, or custodian can do that.

In summary, the supervisor's role is to ensure the student is safe and supported but within limits, as they aren’t legally the natural parent or custodian.

Additional notes

Select the tick box to agree to the following statement:*

I certify that I am the parent or guardian of the above-mentioned student.

Select the tick box to agree to the following statement:*

I will ensure that I will check all travel advisories issued by the federal government of Canada as well as other governments in the destination. All disruptions and associated costs are the responsibility of the student.

Select the tick box to agree to the following statement:*

I hereby give permission for my child to travel according to the above information. I fully understand that this trip is not part of West Vancouver Schools International Programs and supervision during the trip is only as indicated above. As such, I fully understand and acknowledge that there are inherent risks to allowing my son or daughter to travel. I hereby release and hold harmless West Vancouver Schools International Programs, its officers, employees, and the host family of any liability or responsibility for my son or daughter during the duration of this trip.

Select the tick box to agree to the following statement:*

West Vancouver Schools International Programs does not recommend students be absent during the school term. I understand that my child’s daily attendance at the secondary school level is critical to their success. The course content and the rapid pace of instruction make it difficult for a student to catch up on missed work. Certain classroom assignments, projects, and scheduled government exams may not be completed if missed.