Admissions Documentation

Important Information

You will receive an email with further instructions from Ecole Pauline Johnson admissions within 24 – 48 hours of submission of your online application.

Ecole Pauline Johnson will be accepting and processing supporting documentation for 2018-2019 admissions At the following times:

Wednesday, October 25              8:00 – 9:30 am

Wednesday, November 15          1:00 – 2:30 pm

NB. Documents must be presented in person by a parent or legal guardian, not another family member, caregiver or friend. Relocation and/or real estate agents are not permitted to act independently for parents.

Incomplete documentation will not be accepted.

In order for your child to be included in the EFI Kindergarten lottery for September 2018 entry, all documentation must be received before 3pm on Thursday, November 30, 2017.

Student Admissions

École Pauline Johnson is pleased to accept applications for children entering Kindergarten who reside both within and outside of the West Vancouver School District.

Early French Immersion is offered at both École Cedardale and École Pauline Johnson.

Enrollment in Early French Immersion generally occurs at the Kindergarten level, although students may enter the program at the Grade 1 level until December of the school year, space permitting.

Late French Immersion begins at Grade 6 and is offered at École Pauline Johnson Elementary only. Please read the West Vancouver Schools Late French Immersion admission guidelines for more information.

Please read the West Vancouver Schools Early French Immersion admission guidelines for more information.

When to Apply

Although priority is given based on catchment location to applicants following the timeline listed below, we appreciate that circumstances sometimes require late registration and encourage you to contact our office at 604-981-1225 to inquire about our late registration policy and to join our wait list.

NB. Waitlists are not carried over from year to year.

Admission for the 2017-2018 school year is ongoing, with some availability at certain grade levels. Contact the school office directly for more information.

Admission for the 2018 – 2019 school year begins in the fall, according to the following timelines:

OCT 16, 2017 – NOVEMBER 30, 2017

  • All applicants entering Kindergarten (including in-catchment, out-of-catchment and out-of-district)

OCT 16, 2017 – MARCH 1, 2018

  • All in-district applicants entering Grades 1 – 7 who are currently enrolled in a French Immersion program
  • Any in-district students entering Grade 6 Late French Immersion in September. (Must successfully complete Grade 5 in June 2018.) No previous experience in French is required.

JANUARY 15 – FEBRUARY 1, 2018

  • All out-of-district applicants entering Grades 1 to 7 who are currently enrolled in a French Immersion program
  • Any out-of-district students entering Grade 6 Late French Immersion in September. (Must successfully complete Grade 5 in June 2018.) No previous experience in French is required.

Current students do not need to re-apply

Due to the strong demand for this program of choice, West Vancouver School District will conduct a lottery in early December 2017 to identify those children who will be registered for Early French Immersion Kindergarten.

The registration will follow Ministry guidelines and Board policy. Any applications missing required documentation as of the close of the lottery will not be included in the lottery.

Students may be included in both the lottery for EFI IB PYP at École Cedardale and the lottery for regular EFI at Pauline Johnson, provided both schools are selected as prioritized school choices on the online application form.

Current students do not need to re-apply.

How to Apply

Simply click here to submit an online application form. Please note that all applications are completed online and will be date and time stamped at the point of online submission.

Important: Applications are not considered complete until you have submitted all supporting documentation to the school office. Students with incomplete applications will not receive offers nor be placed on wait lists.

Supporting Documentation

After submitting an application online, we request that you bring the following original documentation to the Ecole Pauline Johnson office so a copy can be made to complete your registration package.

Documents will be accepted at the following times:

Wednesday, October 25       8:00 – 9:30 am
Wednesday, November 15   1:00 – 2:30 pm

NB. Documents must be presented in person by a parent or legal guardian, not another family member, caregiver or friend. Relocation and/or real estate agents are not permitted to act independently for parents.

A. PROOF OF STUDENT BIRTHDATE

  • Child’s original birth certificate (long form birth certificate if available)

B. PROOF OF CITIZENSHIP (required for both student and parents)

  • Child’s original birth certificate; Canadian passport, or Canadian Immigration or Citizenship documents
  • Canadian Immigration or Citizenship documents for at least one birth parent or legal guardian (not custodian)
  • Please bring passports if available

C. PROOF OF RESIDENCE

Ecole Pauline Johnson requires a minimum of three (3) pieces of residential documentation.

These documents must contain one of the parent/guardians’ names, at the residential address shown on the application and must be current.  Utility bills must show the residential (service) address. Some schools may require three pieces of primary residential documentation.

Please note: purchase agreements are considered valid as of the closing date noted, and tenancy agreements are considered valid as of the start date specified in the length of tenancy section. Business addresses are not acceptable for admissions purposes.

Primary Proof of Residence

  1. A minimum of one of the following showing parent/guardian names at address cited:
  • Completed Purchase Agreement
  • Completed Residential Tenancy Agreement
  • Most recent BC Property Assessment notice
  • Most recent Property Tax Notice

AND

2. A minimum of one of the following:

  • A current residential utility bill addressed to one of the parents/guardians at the address cited. This may include:
    • Municipal metered utility statement
    • BC Hydro bill
    • Fortis BC bill
    • Cable TV or Internet provider bill
    • Homeowner / tenants’ insurance for the address cited
    • Landline telephone bill (cell phone bills will not be accepted as primary proof)
  • Homeowner or tenant’s insurance documents for the address cited, with at least one of the parents/guardians as the named insured

 

Please note: If your primary proof of residence is incomplete, you are required to provide secondary proof

 

Secondary Proof of Residence (minimum three pieces)

If all utilities are included in the tenancy agreement, you will be required to provide secondary information to confirm your address. Documents must show the name of at least one parent/guardian at the residential address cited on the application:

  • Bank account statement
  • Credit card bill (ideally from a different bank than the account statement)
  • Cell phone bill
  • Government identification showing address cited (BC driver’s licence, BC Identification, or BC Services Card only)
  • ** BC Driver’s licence with an address sticker will be accepted as a fourth piece of supplementary documentation ONLY **

 

If you are living temporarily with friends or family and you do not have a tenancy agreement, you will be required to provide the following:

  • A notarized letter, signed by the homeowner and student’s parent (s), confirming the owner’s name and full address of the residence, and the names of the family members living with them, along with an estimated duration of the arrangement.
  • ONE of the following: the most recent property tax bill or property tax assessment, or municipal metered utility bill supporting ownership
  • Three pieces of supplementary documentation that show the student’s parent’s name(s) and the address cited. These can include: bank statement, tenant’s insurance, credit card bill (ideally from a different bank than the statement), mobile phone bill, or government identification (BC driver’s licence, BC identification, or BC Services Card). A BC driver’s licence with an address sticker will be accepted as a fourth piece of supplementary documentation only.

D. CHILD GUARDIANSHIP / CUSTODY AGREEMENTS

  • An original and completed Order from the BC Supreme Court or BC Provincial Court must be presented to the school to confirm any particular guardianship, parental responsibilities, parenting time, or custody agreement pertaining to the child. *Please ensure that all pages for the Order are included. We are not able to accept partial or incomplete Orders.*
  • If there is a court order issued outside of the province of British Columbia, please provide an original and complete document from the issuing jurisdiction. This will be reviewed by the school administration.
  • If one parent is deceased, please provide a death certificate if possible

 

E. CHILD’S PREVIOUS REPORT CARDS (if applicable)

  • Original report card from the previous school year

 

F. CHILD’S IMMUNIZATION RECORDS (if available)

  • Child’s Immunization Record as well as any other important health documents

Online applications for 2018-2019 are accepted as of 8am on Monday, October 16, 2017. Read more