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- Approval: Submitted to Admin 30 days in advance if possible - Destination: Within Canada - Length of Field Trip: One day or more - If this field trip qualifies as high risk (e.g. rugby/footbal) , a high risk consent form is required to be signed by parents/guardians - If this field trip qualifies as low risk (e.g. tennis/basketball), a low risk consent form is required to be signed by parents/guardians - Supervision ratio: K- Grade 3 (minimum ratio 1:8) | Grades 4-7 (minimum ratio 1:10) | Grades 8-12 (minimum ratio 1:12)
A criminal record check is required for all adults (non-district staff) wishing to volunteer on overnight trips. Has this been discussed with your Admin?
* For overnigh trips there must be both male and female supervisors if male and female students are involved.
Number of Students:
*Before booking transportation, check with school Admin to be certain that the carrier has been sanctioned by the School District for safety certification and liability coverage. See list of regulations here.
You may also upload a document for this information below if you prefer.
Please ensure you upload your detailed budget breakdown below.
Please attach a draft copy of the information letter for parents describing the field trip. This letter must include detailed information regarding the purpose of the trip, cost of the trip, mode of transportation, accommodation arrangements, special clothing requirements, meal arrangements, scope of supervision for the trip, and student behavioural expectations.
Include costs for items such as accommodation, transportation, meals and admissions fees.
See a sample budget breakdown template here.